The Professionals and Cons of Coloration-Coding Your Calendars

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Staying organized is among the greatest approaches to retaining a schedule. Discovering what you want and staying on observe of upcoming conferences, occasions, or appointments is simpler. Nevertheless, for those who’re new to retaining a schedule or have issue growing organizational strategies, you may think about color-coding.

Coloration-coding is a fairly simple method for sustaining an organized calendar. It includes categorizing your occasions and assigning a selected colour to every class. This makes glancing at your schedule extra pleasing, for one, whereas additionally retaining a construction.

You won’t be bought on the idea of color-coding but. In any case, how are you going to determine you need to change whenever you don’t have all of the details? Maintain studying for the professionals and cons of color-coding your calendars.


To kick this checklist off in an optimistic mild, listed below are the various execs of retaining a color-coordinated calendar system.

It’s an Simple System

Organizing may make you consider the perfectionist in your life who goes to lengths to schedule, construction, and categorize every part. Nevertheless, you don’t must decide to the identical extremes simply to change into extra organized. That’s one of many causes color-coding is so widespread and a go-to categorization methodology for a lot of — it’s tremendous simple!

This system doesn’t take a lot effort or time to do, but it could successfully put your schedule so as. All it’s a must to do is create classes for the sorts of occasions you’ll be placing in your calendar then select corresponding colours. For instance, yellow could possibly be physician appointments, and inexperienced could possibly be work conferences.

It’s not very troublesome to perform this on a web-based calendar, both. On Google Calendar, press the three dots to the best of your calendar, and the colour choices will seem. On Outlook, click on “categorize,” “all classes,” then “colour classes,” and also you’ve obtained it. For the Calendar app, hit the little “i” button on the best of your calendar to entry colour selections. Have a unique working system? Discovering out the best way to color-coordinate is a straightforward web search away!

It Makes Discovering Occasions Simpler

Generally, you’re in a rush and should rapidly examine your calendar for what occasion is developing quickly. Or perhaps you may’t keep in mind a challenge deadline and don’t know the place to look in your schedule. Each of those issues might be simply solved by way of color-coding.

Glancing at your calendar and understanding what your week or month includes is straightforward with color-coordination. Even with out checking the main points of all of your duties, you may see what sort of occasions you may have developing simply based mostly on the colours.

You’ll be able to rapidly scan by way of the class colours when in search of a selected occasion in your calendar. For instance, when you have a deadline and might’t keep in mind exactly when — look by way of occasions with the corresponding colour. Wanting one thing up in your calendar has by no means been simpler.

It Can Assist You Prioritize Duties

Do you battle with successfully prioritizing duties in your life? Maybe you’ve been attempting to enhance at priorities, however the idea has been difficult to comply with or keep in mind. Nicely, you guessed it — color-coding will help.

When selecting colours on your schedule’s classes, attempt to base these choices on colour affiliation. This implies you’ll choose a class’s colour based mostly on what emotions or associations these colours deliver to you. For instance, crimson may make you consider urgency, so you may color-coordinate your tasks due quickly.

Now whenever you examine your calendar, you may simply discover what must be finished first. And, now, you’re much less more likely to overlook what duties you needed to prioritize.

Coloration Improves Reminiscence

Paper calendars might be fairly colourful on their very own, relying on what patterns or designs you select. An attention-grabbing image can grasp your consideration for positive. Nevertheless, more often than not, the precise calendar half itself is a impartial colour, like black or grey. Even for those who use a web-based calendar system, the colours are often normal black and white.

Including duties in vibrant colours will help your occasions stand out. Not solely does this catch the attention higher, however it could additionally assist with remembering what you want to do. A 2013 examine discovered that colours, apart from neutrals, can truly enhance your reminiscence. This implies your mind holds onto data extra simply when it is available in a vibrant colour as a substitute of black.

Subsequently, color-coding your calendar will help you keep in mind your schedule. You’re much less more likely to should repeatedly pull up your calendar when including new appointments or remembering a due date. Though, double-checking your self is all the time a good suggestion!

It Makes Shared Calendars Easier

In the event you share calendars with coworkers on your job, you’ll know all of them can really feel like one large mess generally. Fortunately, you may assign a unique colour for every particular person’s calendar to higher differentiate between all of them.

For instance, Google Calendar permits each person in a workgroup to customise their very own calendar colour. This manner, each person can extra simply establish every others’ schedules based mostly on these particular calendar colours.

Your workspace received’t appear like a complete mess anymore, and also you’ll have the ability to view another person’s calendar extra simply. And similar to that — you’ve simplified one side of your job.


After all, no system is ideal. There are all the time cons, which could differ from individual to individual based mostly on private preferences. Listed below are a few examples to think about earlier than switching to color-coordination.

It Would possibly Take Additional Time

When beginning any new routine or method in your life, you may need to dedicate some additional time to perfecting the method. That is additionally true relating to starting to color-code your calendars.

The beginning-up course of will take a second to set every part up. You’ll must determine every class’s colour, which could take a couple of minutes for those who’re choosy. This can take considerably longer when you have a number of classes.

Then, you’ll must dedicate the time to placing every part into this new order. In the event you use a paper or dry-erase calendar, you’ll should rewrite every part down in accordance with its colour. With a web-based calendar, you’ll have to enter your settings and alter each activity’s colour. Ease and time size shall be decided by how easy or troublesome the method is together with your particular calendar software program.

It Might Take Some Getting Used to

Moreover, bear in mind that beginning a brand new organizational system will take some getting used to. You may, by default, overlook to jot down duties down in accordance with your determined colour scheme. Then, you’ll have to return and redo this entry.

Furthermore, it’d take a short time to get used to what every colour means. To assist your self keep in mind your code, write down a legend of what every colour corresponds to.

And whereas this isn’t the top of the world by any means, re-doing one thing may elicit a groan or facepalm. Correcting your self will take longer than for those who have been already used to the method.

It’s As much as You

Whether or not or not you alter your complete scheduling system to a color-based group is as much as you. This checklist of execs and cons shouldn’t be exhaustive — another elements, whether or not damaging or constructive, may come to thoughts. The way you manage your life is your selection on the finish of the day, so go together with your intestine.

Featured Picture Credit score: Pixaby; Pexels; Thanks!

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